24/7 reception, housekeeping, and F&B in one monthly rota. Publish changes and keep every department coordinated.
Designed for hotel teams with rotating shifts and mandatory rest periods
24-hour shifts
Reception needs continuous coverage and coordinating handovers is complex
Multiple departments
Housekeeping, kitchen, maintenance... each with their own needs
Peak seasons
In summer you need more staff and have to reorganize everything
Ensuring rest periods
Making sure everyone gets their mandatory rest hours
Designed for hotel operations
Manage rotating shifts with automatic handovers
Each area with its own shifts and requirements
The system warns you if you violate mandatory rest periods
Go deeper into the cases where scheduling usually breaks first.
For a small hotel, the problem is not just drawing the rota. It is knowing whether reception, housekeeping, and kitchen are still covered when someone changes a shift.
| Hotel need | Excel | Generic HR software | Qadra |
|---|---|---|---|
| 24/7 reception with clear handovers | Manual and easy to break | Usually needs heavy setup | Rotating shifts visible by team |
| Reception, housekeeping, kitchen, and maintenance separated | Disconnected sheets | Focused on absences and time tracking | One group per department, each with its own schedule |
| Rest between shifts and weekly rest | Reviewed by hand | Depends on the module you buy | Warnings before publishing |
| Peak-season changes | Rebuild formulas and colors | Slow for small teams | Add staff and regenerate the month |
| Staff checking schedules on mobile | PDF, photo, or WhatsApp | Separate app with training | Shared link and personal calendar |
Download a template to organize reception and hospitality teams today. When it starts to strain, Qadra generates the rota and helps you publish it to the team.
When the template starts breaking
Move to Qadra to generate the schedule, review rest periods, and share it without resending files.
Create my first schedule in QadraA complete guide to scheduling shifts in hotels. How to manage front desk, housekeeping, food and beverage, and night audit rotations across 24/7 hotel operations.
Read the guideYes. Qadra separates morning, afternoon, and night shifts, then validates rest periods before you publish the schedule.
Yes. Create each block as a shift type — for example morning and evening — and plan coverage while respecting the rest rules you configure.
Qadra helps validate common rules such as weekly hours, rest between shifts, and weekly rest. Each group can be adjusted if your local agreement requires different conditions.
Yes for workforce scheduling. Qadra does not assign rooms: it shows who works, rests, or covers each shift so the housekeeping lead can assign rooms afterwards.
Yes, create different groups for reception, housekeeping, kitchen, etc. and manage each with its own shifts.
Qadra plans and validates night shifts. Payroll premiums should still be calculated in your payroll system, but the schedule gives you a clear base to review hours by person.
Yes, the system automatically checks the 11 hours between shifts and 48-hour weekly rest.
Start by creating the team, shift types, and first schedule. In practice it is usually faster to configure Qadra than to adapt a complex spreadsheet.
Join teams that have already automated their shift planning.
Get my planning hours backTry Pro without a card. Free plan available afterward.
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